Thursday, April 27, 2017
     

Frequently Asked Questions

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The Osage County Register of Deeds is an elected official who is required the Laws of the State of Kansas to record all documents submitted by the public which are qualified to be recorded; maintain an up-to-date and accurate set of indexes which show the correct ownership of land in the entire county and perform all functions of a clerical and technical nature to accomplish that objective. It is a place where all transactions having to do with land including liens and mortgages are recorded and maintained so that the public is made aware of their existence. This is also a place where financing statements and security agreements are filed on personal property under the Uniform Commercial Code (UCC). In addition to records on real estate and personal property; the Osage County Register of Deeds Office maintains records of military discharges, old school records, and information on county cemeteries.

Our filing system requires is to have a name, legal description, or sometimes the property address in order to retrieve records archived in the office. Some instruments are not subject to the Kansas Open Records Act or require special search documents to retrieve; at the time of your request the Register of Deeds stag will inform you i8f any of these circumstances apply to the requested document. Requests may be made by telephone, fax, mail, e-mail or in person at the Register of Deeds office. We are able to satisfy most document requests by the same methods in which they can be requested. Please remember that we are dealing with records that date back to the early 1800’s so it can often take time to locate some of the older records.

Documents are usually recorded on the same day that they are received in the office. Each document goes through a multi-step process when it is filed. The document is evaluated on the basis of completeness, compliance with state statutes; and then scanned for obvious errors. The proper fee is then assessed and no document is filed until the fee has been paid. After these steps are completed the documents are recorded in the proper reception books and indices. When the indexing is completed the document is reproduced digitally and as a hard copy; the original documents may then be sent back to their place of origin.

Some liens (mortgages, tax liens, etc.) filed against property will be listed in the indices. To obtain specific information about the lien it is always best for you to look at the actual document. The Deeds office also handles personal property liens; Commonly referred to as UCC’s (Uniform Commercial Code Filings) Federal and State Tax liens against real and personal property may also be on file in the Dees office. However all liens are not handled by the Register of Deeds. You should also check with the Osage County Clerk of the District Court, Motor Vehicles Department, Kansas Department of Human Resources, etc. for other lien filings.

The staff of the Osage County Register of Deeds Office can assist you in researching our archives. We are unable to do in-depth searches of the archives. In-depth searches are the realm of Title Companies, Attorneys, and privately contracted researchers. Our staff will answer simple questions concerning our records to inquiries made in person, by telephone, by fax, or by e-mail. Remember not all county records are filed in the Register of Deeds office. If you have questions, which are beyond our scope, we will refer you to another office or a professional to insure the best results to your queries.

No. The property, or part of it has to be located in Osage County.

No. Professional title examiners or abstractors use the records in our office as well as searching records in other offices to determine if the title is good and clear.

Besides deeds, mortgages and liens, there are oil and gas leases, plats of additions to the cities in Osage County, county school records, honorable discharges from the armed services, powers of attorney, and over several hundred different kinds of documents records and or filed in the office.

The office is located in the Osage County Courthouse at 717 Topeka Avenue in Lyndon, Kansas, on the second floor.


It is essential that the records in the Register of Deeds office as well as other records from the early years to present are preserved by us for future generations to come.